Terms & Conditions

These are the Terms & Conditions for OceanOptics variously described as “Ocean Optics, Inc., doing business as Ocean Insight,” and in Europe, “Ocean Insight, A Brand of Ocean Optics BV.”

For all activities of Ocean Optics BV, the General Terms of Delivery from FHI (fhi.nl), federation of (Dutch) technology branches, are applied (filed at Utrecht District Court on December 22, 1998, number 429/1998; and the Chamber of Commerce and Producers for Eemland in Amersfoort, Netherlands, on November 29, 1998). 

Ocean Insight reserves the right to alter or terminate these Terms & Conditions.


All prices are subject to change without notice.

Unless otherwise stated, sales are based in U.S. dollars for the Americas, Asia and Australia; and in euro (EUR) currency for Europe, Middle East and Africa. Details regarding taxes, duties and similar obligations vary by location and are listed in the Taxes and Duties section.

Payment terms are Net 30 days from the date of invoice. For payment by credit card, use Visa, MasterCard or American Express.


Depending on the shipping location, shipping terms are Ex Works* (EXW), Orlando, Florida, USA or Ostfildern, Germany.

As defined by the International Chamber of Commerce (ICC): “Ex Works” means that the seller delivers when it places the goods at the disposal of the buyer at the seller’s premises or at another named place (i.e., works, factory, warehouse, etc.). The seller does not need to load the goods on any collecting vehicle, nor does it need to clear the goods for export, where such clearance is applicable.


Taxes and duties, where applicable, will vary by location:

Sales Delivered or Sourced to Washington State, USA
Sales or use tax is due on certain purchases delivered or sourced to Washington. Washington requires you to file a use tax return when sales tax is not paid at the time of purchase. This message is required under the Revised Code of Washington 82.13.020(2)(a)(i). 

Sales Delivered to Customers in the United Kingdom
Customers in the UK have two options to quote their requests for goods and services: Delivered Duty Paid (DDP) or Ex Works (EXW).

  • DDP shipments to the UK will include a 20% VAT, with the Ocean Optics invoice issued on UK letterhead. Ocean Optics shipments are consigned to Ocean Optics UK for forwarding, which requires Ocean Optics to collect VAT. This option also applies to all UK online orders.
  • EXW shipments to the UK will include an export invoice using the Ocean Optics German VAT number, which will remove the requirement to have VAT on the invoice. This option is not available for online orders.


  • Please check your order for accuracy. Changes requested after 24 hours may incur build change fees
  • The buyer may return all standard Ocean Optics manufactured items up to 30 days from date of shipment for a refund or credit and will incur a 25% restocking fee.
  • For light source returns, the customer will incur a charge for bulb replacement and the 25% restocking fee.
  • Any custom configured products or resold items may be returned up to 30 days from the date of shipment for a refund or credit and will incur a 50% restocking fee.
  • All software sales are final.
  • Do not return any item(s) without prior authorization from an Ocean Optics Customer Service Representative. Use the convenient Support/RMA Request Form at OceanOptics.com to get started.


Unless otherwise stated, Ocean Optics spectrometers, light sources and sampling accessories carry a 3-Year Warranty from defects in materials and workmanship, commencing from the date of purchase. All light source replacement bulbs sales are final. For complete details, search “Warranty” at OceanOptics.com.


Ocean Optics does not directly or indirectly sell any products to, nor provide information or services to, individuals or organizations located in or representing restricted or Sanctioned Parties, including but not limited to the Consolidated List of Financial Sanctions Targets in the United Kingdom maintained by HM Treasury, the consolidated list of persons, groups and entities subject to EU financial sanctions maintained by the European Commission, and the Specially Designated Nationals and Blocked Persons List maintained by the U.S. Office of Foreign Assets Control.

Trade Restrictions means any applicable export controls, trade or economic sanctions, embargoes or similar laws, regulations, rules, licenses, orders, or requirements including, without limitation those of the U.N., UK, U.S., and the EU. Also, the Customer shall comply with all local and national laws, and applicable taxation laws, in the territories in which it operates.

Additional information on trade restrictions and compliance are available from your Ocean Optics representative.

Note: Terms and Conditions are subject to change.